Terms and Conditions of using the website vw-group.pl
These Terms and Conditions have been drawn up based on the provisions of the law applicable in the Republic of Poland. The Terms and Conditions specify the principles of operation of the website vw-group.pl available at www.vw-group.pl as well as the provision and use of the Services offered by the Website. The Terms and Conditions specify the rights and obligations of the Service Users, as well as the rights, obligations, and the scope of responsibilities of Volkswagen Group Polska sp. z o.o. as the entity managing and maintaining the Website.
The condition for using the Website is to read the Terms and Conditions.
The terms used herein shall have the following meanings:
1.1. Email Address – the designation of the ITC system allowing one to communicate via email.
1.2. Personal Data – any information related to an identified or identifiable natural person processed by the Service Provider in order to correctly provide the Services specified herein, as well as for statistical purposes related to maintaining the Website.
1.3. Terms and Conditions – the Terms and Conditions of using the website vw-group.pl. The Terms and Conditions are available at www.vw-group.pl.
1.4. Website – the website vw-group.pl owned by the Service Provider and used to provide the Services. The Website is available at www.vw-group.pl.
1.5. ITC System – a set of IT devices and software working together, ensuring processing and storage, as well as sending and receiving data via a terminal device relevant for a given type of network within the meaning of the Telecommunications Law Act of 16 July 2004 (Journal of Laws of 2016, item 1489, as amended).
1.6. Means of Electronic Communication – the technical solutions, including ITC devices and software tools working with them, for individual remote communication using data transmission between ITC Systems, and in particular electronic mail.
1.7. Agreement – the agreement for provision of services via email, made between the Service Provider and the Service User at the moment the Service is actually used, with the wording represented by the wording of the Terms and Conditions.
1.8. PDPA – Personal Data Protection Act of 29 August 1997 (Journal of Laws of 2016, item 922, as amended).
1.9. Services – the services provided by the Service Provider to the Service User via the Website.
1.10. Service User – a natural person, legal person or an organisational unit without legal personality to whom the regulations of the law confer legal capacity, being is a service user within the meaning of Art.2.7 of APES, using the Services offered by the Website pursuant to the Agreement.
1.11. Service Provider – Volkswagen Group Polska sp. z o.o. with its registered office in Poznań (postal code 61-037), ul. Krańcowa 44, REGON (business statistical number): 301062169.
1.12. APES – Act on Provision of Electronic Services of 18 July 2002 (Journal of Laws of 2016, item 1030, as amended).
II. GENERAL PROVISIONS
2.1. These Terms and Conditions set out:
2.1.1. the rights and obligations of the Service Provider and Service User in relation to provision of services electronically,
2.1.2. the rules of using the Website,
2.1.3. the rules of protecting the Personal Data of persons using the services provided electronically via the Website, within the meaning of PDPA.
2.2. The Service User shall observe the provisions of the Terms and Conditions from the moment of taking actions aimed at using the Services offered by the Website.
III. THE TERMS OF SERVICE PROVISION BY THE SERVICE PROVIDER
3.1. The technical requirements necessary to work with the ITC System used by the Service Provider are the following: 3.1.1. Internet connection,
3.1.2. web browser for displaying HTML documents on a computer screen,
3.1.3. a web browser accepting an email account,
3.2. The Service Provider informs of having noted the Service User’s IP address with a view to maintaining the statistics of the Website and improving the Website.
3.3. The Service Provider reserves that using the Services may be connected with a standard risk related to using the Internet. It is recommended that the Service User takes relevant actions in order to minimise such risk.
3.4. The Service Provider commits to start providing the services to the Service User immediately.
3.5. By accepting the Terms and Conditions, the Service User commits to observe all of its provisions.
IV. SERVICES PROVIDED VIA THE WEBSITE
4.1. The Service Provider provides electronic Services in line with the Terms and Conditions.
4.2. All Services provided by the Service Provider via the Website are free of charge.
4.3. The Website offers an option to submit application documents for job positions offered by the Service Provider.
4.4. In order to submit application documents referred to in point 4.3., it is not necessary to open an account using the Website, however, it is required to provide the Personal Data that includes one’s email address, first and last name.
4.5. By providing Personal Data, the Service User represents that:
4.5.1. they are complete and represent the factual circumstances,
4.5.2. they do not breach third party rights,
4.5.3. he/she is entitled to enter into the Agreement,
4.5.4. he/she has read the Terms and Conditions and commits to observe their provisions.
V. THE RIGHTS AND OBLIGATIONS OF THE SERVICE PROVIDER AND SERVICE USER
5.1. The Service Provider shall provide the Services in a continuous and uninterrupted way.
5.2. The Service Provider reserves the right to:
5.2.1. discontinue the provision of Services temporarily due to the need of conducting maintenance works or modifying the Website,
5.2.2. send technical, legal, or other messages to the Service User’s Email Address, in relation to operating the Website,
5.2.3. modify the Services provided and the method of operating the Website.
5.3. It is not permitted to use the Website for purposes that breach the generally applicable regulations or are detrimental to third parties.
6.1. The Service Provider shall not be liable for any damage caused as a result of discontinuing the provision of Services.
6.2. The Service Provider shall not be liable for any damage to third parties resulting from the Service User’s use of Services in breach of the Terms and Conditions.
6.3. The Service Provider shall not be liable for the Service User’s loss of data resulting from external factors or other circumstances outside of the Service Provider’s control.
6.4. The Service Provider shall not be liable for any damage resulting from the failure to provide Services continuously resulting from the circumstances for which the Service Provider is not liable, in particular force majeure, and actions or omissions of third parties.
6.5. The Service Provider shall not be liable for Service User’s provision of incomplete or false Personal Data.
6.6. The Service Provider shall not be liable for actions of the Service User that are in breach of the provisions of these Terms and Conditions.
VII. PERSONAL DATA PROTECTION
7.1. Pursuant to PDPA and in conjunction to APES, the Service Provider, as a data administrator, shall be authorised to process Personal Data of the Service User in order to use the Service, handle complaints, and clarify the circumstances of unauthorised use of the Service.
7.2. The scope of Personal Data necessary to provide Services by the Service Provider is as follows:
7.2.1. Applying for job positions offered by the Service User: Email Address, first name, last name.
7.3. In order to correctly file a complaint, the Service User should provide the following Personal Data as a minimum: first name, last name, correspondence address, Email Address.
7.4. The Service Provider also processes the operating data related to the IP address for the purposes of implementing improvements in the Website, as well as for statistical purposes.
7.5. The Service Provider enables the Service User to use the Services via the Website anonymously or using a nickname for the Services for which it technically possible or customary.
7.6. The Service Provider ensures security of the Service User’s Personal Data, as the former applies the measures of physical, organisational, and hardware security necessary for ensuring security of Personal Data processed on the Website. The Service Provider meets all requirements under PDPA. Also, the Service Provider ensures the technical measures for preventing unauthorised persons from obtaining and modifying personal data that are sent electronically.
7.7. The Service Provider entrusts processing of the Service User’s Personal Data in the scope referred to in point 7.2. and 7.3. to eRecruitment Solution Sp. z o.o. with its registered office at ul. Prosta 51, 00-838 Warsaw in order to ensure the technical maintenance of the Website.
7.8. The Service User shall have the right to access his/her Personal Data and correct them.
7.9. The Service User shall ensure the protection of the Personal Data provided by the Service User against third party access and disclosure, with the provision that in specific situations, the Personal Data may be disclosed as required under the law.
7.10. Personal Data are provided voluntarily, however, they are required in order to provide Services, in line with the Terms and Conditions.
VIII. CONCLUDING AND TERMINATING THE AGREEMENT
8.1. The Agreement is concluded once one actually uses the Service.
8.2. The Agreement may be terminated both by the Service User and the Service Provider.
8.3. The Agreement shall be terminated once an application for a job offered by the Service Provider is actually submitted.
8.4. The Service Provider shall be authorised to terminate the Agreement in the event of:
8.4.1. the Service User’s breach of the material provisions of the Terms and Conditions,
8.4.2. the Service User’s providing false, fictitious, or outdated Personal Data,
8.4.3. using the Website for purposes contrary to its intended use or to the detriment of third parties,
8.4.4. hindering or destabilising the operation of the Website.
IX. COMPLAINT PROCEDURE
9.1. The Service User shall have the right to file complains in relation to the provision of Services.
9.2. The Service User’s complaints may be submitted in electronic form to the Service Provider’s email address firstname.lastname@example.org or in writing to the address of the Service Provider.
9.3. Complaints shall be handled by the Service Provider.
9.4. A correctly filed complaint should include the following Personal Data of the Service User as a minimum: first name, last name, correspondence address, Email Address, and the subject of the complaint.
9.5. The Service Provider shall assess the complaint within 14 days of the receipt.
9.6. If impossible to handle a complaint within the deadline referred to in point 9.5., the Service Provider shall notify the Service User of that fact and indicate the reasons for it via email.
9.7. The Service Provider reserves the right to leave a submitted complaint unprocessed, if the complaint results from one’s unfamiliarity with the provisions of the Terms and Conditions.
X. FINAL PROVISIONS
10.1. The Terms and Conditions shall take effect on 9 January 2017.
10.2. The Terms and Conditions are available for Service User at www.vw-group.pl.
10.3. The Service Provider, at the request of the Service User, shall make the wording of these Terms and Conditions available in the way allowing to obtain, display, and record it using the Service User’s ITC System.
10.4. The Service Provider reserves the right to unilaterally amend the Terms and Conditions, without the need of providing the Service User with a justification, subject to point 10.5.
10.5. The Service Provider shall advice the Website’s Service User of the changes introduced to the Terms and Conditions by publishing a consolidated text of the Terms and Conditions on the Website at www.vw-group.pl and sending a message to the Service User’s Email Address.
10.6. Amendments to the Terms and Conditions shall be effective after 7 days of making them available on the Website.
10.7. In the case described in point 10.4., the Service User shall have the right to terminate the Agreement immediately after obtaining the information on the amendment of the Terms and Conditions by notifying the Service Provider via email. The Service User’s failure to notify the Service Provider shall mean the former has accepted these Terms and Conditions.
10.8. Any disputes related to the Terms and Conditions and Agreement shall be settled by a general court of the Republic of Poland.
10.9. In the cases not regulated herein, the provisions of PDPA, APES, and other regulations shall apply.